Create the heading of your document. Travel reports can be written in a variety of formats, such as memo or letter format, but most formats use a common heading. The first line of the heading should contain the date, while the name and title of the addressee should be written on the second line, your name and title on the third line, and the subject of the report on the fourth line. Write the "Introduction" section of your travel report.
The introduction of a typical travel report relates the background of the trip and contains background about the people and places that you have visited. This section of the report should be approximately a quarter of the entire length of the report. Compose the "Discussion" section of your travel report. This is the main section of your report and the bulk of the length should be here. This section should relate your observations and analysis of the situations and events you encountered during your travels.
Write the "Conclusion" section of your travel report. The description should explain the reason for your trip. Then you write summarized accounts of your trip. How you write it does depend on the purpose of your business trip. If you did attend meetings, then you should state with whom you meet, the purpose of the meeting and the outcome.
If you attended seminar, then you should state the purpose of the seminar and list key speakers. Remember always to focus on the key events and issues, to give clear outline that highlights the main points of your trip. You might want to use bullet points to help you emphasize the key issues in summarized manner.
Depending on your trip, but if your trip included some conclusions or recommendations , then it can be beneficial to highlight them in separate section. It is recommended to highlight any follow up actions from your business trip in a separate section. All follow up actions must be stated clearly, i. You will have to get your travel expenses reimbursed when you are back from your business trip. It is also common practice to meet with lower level staff that are more familiar with operations processes.
Discuss key feedback provided by leadership and staff. It isn't essential to quote those interviewed but to instead look for key insights and common areas of concern. Include any standardized surveys that were used or a specific series of questions asked during the visit. Observations are based on what is personally seen and not conveyed based on interviews.
For example, visitors might visually note that the operation seems to have too many workers that are not being kept busy. Anything from cleanliness to general organization is subject to observations. Include these insights in the visit report. Determine if the organization is meeting objectives based on the provided feedback and observations.
Use details and quantifiable information where possible to support conclusions. For example, if the objective of a visit to a new factory is to determine if it was 60 percent staffed in the 1st quarter, provide the actual human resource numbers with turnover, existing recruiting efforts and departments where deficiencies exist.
State when future visits are scheduled if any, and whether these are predetermined or a result of the recent visit.
Properly writing a visit report starts with reviewing site goals and objectively looking at whether standards have been met. Depending on the type of business, visit reports are sometimes called trip reports. Format the Report. Visit reports are business documents. Depending on the organization or industry, the report may follow a memorandum.
Sample Tour Report elmercuriodigital.ml Prepared By: Devin Gardner Prepared For: Joe Client October 19, Tour Report.
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